Make Text Bigger/Smaller:   A A A

Important Information for Participants living in Southwestern Pennsylvania regarding Community HealthChoices (CHC)

UPDATE - Important Information for Participants living in Southwestern Pennsylvania regarding Community HealthChoices (CHC). Beginning on January 1, 2018, participants living in Southwestern Pennsylvania will be transitioning to Community HealthChoices (CHC) for managing long-term services and supports and physical health care. For more information regarding Community HealthChoices (CHC), please visit www.healthchoicespa.com.

Do you need to edit a timesheet?

You can edit a timesheet before the E-Timesheet due date to make changes. Effective March 15th, 2018, the edit button will not be available when payroll is processing, however you can adjust your timesheet after the timesheet has been paid. If you would like assistance with adjusting a timesheet, please contact the Call Center at 844-240-1526.

Live-In Exemption from Overtime Premium Pay

Historically, NJ DHS has restricted self-directed employees to working no more than 40 hours per week per program. Public Partnerships systems are currently set up to deny payment for over 40 hours per week per NJ DHS program.  At the request of NJ DHS, employees who meet the federal qualifications for the live-in exemption from overtime pay may work over 40 hours per week per program and be paid regular rates in accordance with federal and state law.  Eligible employers and employees may complete and submit the Live-In Exemption Form to your program's customer service representatives:
 

NJ DDD: njddd@pcgus.com

NJ PPP: njppp@pcgus.com

Only upon receipt and entry of the Live-In Exemption Form will hours over 40 be paid.  To learn if self-directed employees will qualify for the live-in exemption from overtime pay, please see below.


STEP 1: DETERMINE IF THE EMPLOYEE QUALIFIES FOR THE LIVE-IN EXEMPTION FROM OVERTIME PAY

 

Residency Test 

A live-in employee is exempt from overtime premium pay if the employee “…resides on the employer's premises either permanently or for extended periods of time”.  

  • Employer’s premises means the household where employed.  
  • Permanently, or extended periods of time means the employee lives, works, and sleeps in the household where employed for at least five (5) days a week (120 hours) or more. 


STEP 2: CERTIFY THE EMPLOYEE’S ELIGIBILITY FOR THE LIVE-IN EXEMPTION FROM OVERTIME PAY  Live-In Exemption Form - Coming Soon!


 If the employee qualifies for the live-in exemption:

All hours, including overtime (over 40 hours per workweek), will be paid at regular rates for all services upon receipt and entry of the Live-In Exemption Form. 

Guide to Tax Exemptions Based on Age, Student Status, and Family Relationship

Employees providing domestic services such as personal assistance may be exempt from paying certain federal and state taxes based on the employee’s age, student status or family relationship to the employer. In some cases, the employer may also be exempt from paying certain taxes based on the employee’s status.  IMPORTANT: Please see IRS Publication: #926 – Household Employer’s Tax Guide, and IRS website article: “Foreign Student Liability for Social Security and Medicare Taxes” for additional information.

 

IMPORTANT:

·         These exemptions are not optional. If the employee and employer qualify for these tax exemptions, they must be taken.

·         If the employee’s earnings are exempt from these taxes, the employee may not qualify for the related benefits, such as retirement benefits and unemployment compensation.

·         The questions regarding family relationship refer to the relationship between the employee and the employer of record (common law employer). In some cases, the program participant is the employer of record.  In other cases, the employer of record may be someone other than the program participant. Check program rules.

·         Program rules may prohibit some types of employees. For example, most Medicaid‐funded programs do not permit a spouse to be paid as an employee for providing services to a spouse. Check program rules.

·         PCG Public Partnerships will determine the tax exemptions that apply to the employee and employer based on the information provided by the employee. PCG Public Partnerships cannot provide tax advice.

 

Tax Exemptions for Non‐Resident Students

For a non‐resident student in the United States on an F‐1, J‐1, M‐1, or Q‐1 visa admitted to the US for providing domestic services, the employer and employee are exempt from paying FICA (Social Security and Medicare taxes) and the employer is exempt from paying FUTA (Federal Unemployment Tax) on wages paid to this employee.  The employer may also be exempt from paying State Unemployment Insurance, depending on the rules in the state.

 

Tax Exemptions for Children Employed by Parent

For a child under 21 employed by his or her parent, the employer and employee are exempt from paying FICA (Social Security and Medicare taxes) and the employer is exempt from paying FUTA (Federal Unemployment Tax) on wages paid to this employee until the child (employee) turns 21 years of age.  The employer may also be exempt from paying State Unemployment Insurance, depending on the rules in the state.

 

Tax Exemptions for Spouses Employed Spouses

For a spouse (husband, wife, or domestic partner in some states) employed by his or her spouse, the employer and employee are exempt from paying FICA (Social Security and Medicare taxes) and the employer is exempt from paying FUTA (Federal Unemployment Tax) on wages paid to this employee.  The   employer may also be exempt from paying State Unemployment Insurance, depending on the rules in the state.

 

Tax Exemptions for Parents Employed by Children

For a parent employed by his or her child and answering “No” to any of the additional questions under Question #5 (on the Information and Attestation – Relationship Questionnaire) regarding caring for a grandchild or step grandchild, the employer and employee are exempt from paying FICA (Social Security and Medicare taxes) and the employer is exempt from paying FUTA (Federal Unemployment Tax) on wages paid to this employee. The employer may also be exempt from paying State Unemployment Insurance, depending on the rules in the state.

 

For a parent employed by his or her child and answering “Yes” to all the additional questions regarding caring for a grandchild or step grandchild, the employer is exempt from paying Federal Unemployment Tax (FUTA) on wages paid to this employee. The employer may also be exempt from paying State Unemployment Insurance, depending on the rules in the state.

 

Tax Exemptions for Employee under Age 18

For employees under the age of 18 or turning 18 in the calendar year: If the employee is a student, domestic services are deemed not to be the employee’s principle occupation and the employer and employee are exempt from paying FICA (Social Security and Medicare taxes).

 

Employment Relationship Status

Federal Insurance Contributions

Act ‐ Social Security and

Medicare Taxes

(FICA)

Federal Unemployment Tax

Act

(FUTA)

State Unemployment

Insurance

(SUI)

Foreign Student on VISA in US for Purpose of Providing Domestic Service

FICA exempt

FUTA exempt

See footnote (1)

Child Employed by Parent

FICA exempt only until 21st

birthday

FUTA exempt only until 21st

birthday

See footnote (2)

Spouse Employed by Spouse

FICA exempt

FUTA exempt

SUI exempt (3)

Parent Employed by Child

FICA exempt only if not also caring for dependent child of the employer (employee’s grandchild)

FUTA exempt

SUI exempt except in NY and WA.  See footnote (4)

Employee Under 18 or Turning Age 18 in Calendar Year

FICA exempt through year of 18th

birthday only if enrolled as a full‐ time student

Not Applicable

Not Applicable

 

(1)      Foreign student in the United States on F‐1/J‐1 VISA is exempt from SUI in the following states: PA, WA.

(2)      Child under 18 employed by parent is SUI exempt in the following states: CA, IL, MA, ME, NJ, NV, OH, OR, PA, SC, TN, WA, WV. Child under 21 employed by parent is SUI exempt in the following states: AZ, GA, IN, KS, NY, OK, VA, WY, and District of Columbia.

(3)      For California only, a registered domestic partner employed by his/her registered domestic partner is SUI exempt.

(4)      Parent employed by child is SUI exempt in all states and the District of Columbia except for NY and WA.

Administrative Time

Starting with pay period of July 1 – 15, 2017, providers will be paid for one 15-minute unit for Administrative Time, per pay period. This can be found in the top section of your Earnings Statement.  IPOne will automatically add Administrative Time to the first Good-to-Pay timesheet for each pay period. For more information, view the Individual Provider Training Packet or contact the IPOne Call Center at 844-240-1526.
 

LIVE-IN EXEMPTION FROM OVERTIME PAY - COMING SOON!

Historically, NJ DHS has restricted self-directed employees to working no more than 40 hours per week per program. Public Partnerships systems are currently set up to deny payment for over 40 hours per week per NJ DHS program.  At the request of NJ DHS, employees who meet the federal qualifications for the live-in exemption from overtime pay will soon be able to work over 40 hours per week per program and be paid regular rates in accordance with federal and state law.  We are in the process of configuring our payroll system for each program to allow live-in employees to work over 40 hours per week per program at regular rates.  As soon as the system is ready, we will post a Live-In Exemption Form on this website for employers and employees to download and complete.  Only upon receipt and entry of the Live-In Exemption Form will hours over 40 be paid.  To learn if self-directed employees will qualify for the live-in exemption from overtime pay, please see below.
 
STEP 1: DETERMINE IF THE EMPLOYEE QUALIFIES FOR THE LIVE-IN EXEMPTION FROM OVERTIME PAY
 
Residency Test 
A live-in employee is exempt from overtime premium pay if the employee “…resides on the employer's premises either permanently or for extended periods of time”.  

  • Employer’s premises means the household where employed.  

  • Permanently, or extended periods of time means the employee lives, works, and sleeps in the household where employed for at least five (5) days a week (120 hours) or more. 
 
STEP 2: CERTIFY THE EMPLOYEE’S ELIGIBILITY FOR THE LIVE-IN EXEMPTION FROM OVERTIME PAY  Live-In Exemption Form - Coming Soon!

 If the employee qualifies for the live-in exemption:
All hours, including overtime (over 40 hours per workweek), will be paid at regular rates for all services upon receipt and entry of the Live-In Exemption Form. 

QUICK TIP!

You can check the status of your timesheet in the BetterOnline IPOne Web Portal. This will help you confirm it has been received by the due date on the Payment Schedule. After you submit your hours confirm that your timesheet status shows as Approved. 

Click here for instructions on viewing a timesheet status: Electronic Timesheet Status Steps

Feel free to call the IPOne Call Center if have questions about the BetterOnline IPOne Web Portal or would like assistance with submitting your E-Timesheet. We can be reached at 844-240-1526.